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Position Details

Position Information

Position Number NHUMREN30091
Slot Number 3
Job Description Summary

The purpose of this position is to provide administrative support for recruiting, employment activities, the administration of employee benefit paperwork, and training.

This is accomplished by assisting with applicant, new hire and employee processes, recruiting, benefits paperwork, providing hiring process training, and maintaining files and records.

Other duties include entering data and miscellaneous information on applicants, new hires, providing employee benefits information, mailing documents, and assisting with other general office activities.

Required Job Knowledge, Skills, Abilities

Proficiency with MS Office applications including Word, Excel, and Outlook.

Detail-oriented with a high degree of accuracy maintaining records.

Excellent organizational skills.

Strong written and verbal communication skills.

Strong customer service skills.

Ability to communicate courteously and effectively with students, faculty, staff, and public.

Minimum Qualifications

Associate’s degree, diploma or equivalent from a college, technical, business, vocational, or correspondence school.

Three years related experience.

Additional years of related work experience may be substituted for education.

Preferred Qualifications

Experience with People Admin.
Experience with Datatel/Colleague.

Job Duties

Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.

Job Duty

Customer Service:

Greet visitors, answer telephones, take messages, route calls, and respond to inquiries regarding the College.

Refer visitors to appropriate contact/department.

Provide assistance to prospective employees.

Assist with the completion of on-line application forms.

Percentage Of Time 16%
Essential Function? Yes
Job Duty

Pre- employment Activities:

Develop online vacancy announcements with assistance from hiring managers.

Advertise vacancy on Monster, Jobs in Corpus Christi, Work in Texas, Higher Ed Jobs, and any other applicable sites requested by department.

Create purchase orders for advertisements as necessary.

Conduct “First meeting” with search committee.

Work with hiring manager and/or search chair in the development of the Matrix.

Review applications and related documentation to ensure compliance with College policies and governmental regulations.

Advise applicants regarding outstanding documentation and assist in the resolution of difficulties.

Screen applicants for minimum qualifications.

Assist hiring managers and search committee members throughout hiring process.

Percentage Of Time 18%
Essential Function? Yes
Job Duty


Ensure Hiring Proposal is complete and accurate.

Communicate with hiring manager/chair and with applicants as necessary.

Authorize Contentra form when applicable and follow up until results obtained.

Process criminal background check and document findings when applicable.

Percentage Of Time 10%
Essential Function? Yes
Job Duty

Acceptance of Offer:

Prepare reimbursement for travel expenses and process.

Benefits Coordinator receives copy of 101/501.

Make copy of offer letter, 101/501, and application for recruitment file.

Original copies of 101/501, offer letter and application go to personnel file.

Retention Management Transmittal document created.

Percentage Of Time 5%
Essential Function? Yes
Job Duty

New Employee Orientation:

Meet with new employee on date of hire.

Obtain I-9 documentation.

Present new hire documents and assist with their completion.

Enter data in to Datatel.

Send copies of 101/501 to Budget and Payroll.

Obtain all new hire paperwork for all positions College Relations informed of new faculty and exempt employees to update College catalogue.

Send new employee’s supervisor notice of required training.

Percentage Of Time 20%
Essential Function? Yes
Job Duty

Data Entry:

Obtain 101/501 for part-time / temporary / full-time employees.

Enter information in to Datatel.

Send original to HR Office Assistant for filing.

Send copy to Budget and Payroll.

Full-time employees – copy sent to Benefits Coordinator.

Percentage Of Time 20%
Essential Function? Yes
Job Duty

Assisting the Benefits Coordinator:

Assist in the disbursement and retrieval of new hire benefit packets/information as needed.

Assist in new hire benefit orientation as needed.

Keep abreast of benefit information and changes from the Benefits Coordinator.

Percentage Of Time 5%
Essential Function? Yes
Job Duty

Assist with service awards and special projects.

Other duties as assigned.

Percentage Of Time 5%
Essential Function? Yes

Job Requirements

Supervision of Employees No
Human Collaboration HIGH
Decision Making and Independent Judgment MODERATE
Budget Responsibility Compiles data used to develop a budget. Enters budget data.
Other Requirements

Physical Demands

Physical Demands

Note: This is intended as a description of the way the job is currently performed. It does not address the potential for accommodation.

Physical strength for this position is Sedentary - Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

Machines, Tools, Equipment, Software, and Hardware

Machines, Tools, Equipment, Software, and Hardware

Computers, printers and related Microsoft software programs.

Protective Equipment Required


Health and Safety Factors

Mechanical Hazards N - Never
Chemical Hazards R - Rarely
Electrical Hazards R - Rarely
Fire Hazards N - Never
Explosives N - Never
Communicable Diseases R - Rarely
Physical Danger and Abuse N - Never

Environmental Factors

Respiratory Hazards N - Never
Wetness/Humidity N - Never
Noise and Vibration N - Never
Physical Hazards N - Never
Extreme Temperatures S - Seasonally

Non-Physical Demands

Time Pressure (N)ever Never occurs
Emergency Situation (N)ever Never occurs
Frequent Change of Tasks (N)ever Never occurs
Irregular Work Schedule/Overtime (N)ever Never occurs
Performing Multiple Tasks Simultaneously (N)ever Never occurs
Working Closely with Others as Part of a Team (N)ever Never occurs
Tedious or Exacting Work (N)ever Never occurs
Noisy/Distracting Environment (N)ever Never occurs

Primary Work Location

Primary Work Location Office Environment