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OFFICE ASSISTANT

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Position Details

Position Information

Position Title OFFICE ASSISTANT
Position Number NHUMREN30276
Slot Number 7
Job Description Summary

The purpose of this position is to manage the routine administrative functions of the Human Resources Department, assist the HR Department in responding to questions about human resource needs, and communicate with internal and external entities.

Required Job Knowledge, Skills, Abilities

Proficiency with MS Office applications including Word, Excel, and Outlook.

Detail-oriented with a high degree of accuracy maintaining records.

Excellent organizational skills.

Strong written and verbal communication skills

Strong customer service skills.

Ability to communicate courteously and effectively with students, faculty, staff, and public.

Minimum Qualifications

One year of advanced study or training past the high school diploma or GED equivalency. One year related experience in an office setting. Additional experience may be used for the education requirement.

Preferred Qualifications

Associate’s degree.

Higher education experience.

Experience working with in a Human Resources Office.

Job Duties

Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.

Job Duty

Receive and refer visitors and calls to the appropriate office personnel.

Take and distribute messages.

Assist employees/applicants with various forms, online application, and procedures.

Percentage Of Time
Essential Function? Yes
Job Duty

Make arrangements for time, location, and participants of meetings as requested by staff.

Schedule tentative appointments for HR staff to include making arrangements for time, location, and participants as requested by staff.

Create typed draft and final meeting agendas for meetings as required.

Prepare information needed for the meeting by attendees as necessary.

Make travel arrangements for Director and/or staff as needed.

Copy and fax documents as needed.

Percentage Of Time
Essential Function? Yes
Job Duty

Type correspondence, reports, and similar materials form rough drafts in accordance with established guidelines for review by originators; correct grammatical and spelling errors in draft material.

Receive and file correspondence, records, and reports; maintain files; dispose of files in accordance with College policies.

Assist supervisor in collection/preparation of documents for employees or new hires.

Create and/or maintain databases; enter employee data into Colleague database and/or SoftDocs, and/or document tracking software.

Percentage Of Time
Essential Function?
Job Duty

Serve as a Notary Public for the office.

Perform other duties as assigned

Percentage Of Time
Essential Function?

Job Requirements

Supervision of Employees No
Human Collaboration HIGH
Decision Making and Independent Judgment MODERATE
Budget Responsibility Compiles data used to develop a budget. Enters budget data.
Other Requirements

Physical Demands

Physical Demands

Note: This is intended as a description of the way the job is currently performed. It does not address the potential for accommodation.

Physical strength for this position is Sedentary - Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

Machines, Tools, Equipment, Software, and Hardware

Machines, Tools, Equipment, Software, and Hardware

Computers, printers and related Microsoft software programs

Protective Equipment Required

None

Health and Safety Factors

Mechanical Hazards N - Never
Chemical Hazards N - Never
Electrical Hazards N - Never
Fire Hazards N - Never
Explosives N - Never
Communicable Diseases N - Never
Physical Danger and Abuse N - Never

Environmental Factors

Respiratory Hazards N - Never
Wetness/Humidity N - Never
Noise and Vibration N - Never
Physical Hazards N - Never
Extreme Temperatures N - Never

Non-Physical Demands

Time Pressure (O)ccasionally Up to 1/3 of the time
Emergency Situation (N)ever Never occurs
Frequent Change of Tasks (R)arely Less than 1 hour per week
Irregular Work Schedule/Overtime (R)arely Less than 1 hour per week
Performing Multiple Tasks Simultaneously (O)ccasionally Up to 1/3 of the time
Working Closely with Others as Part of a Team (O)ccasionally Up to 1/3 of the time
Tedious or Exacting Work (R)arely Less than 1 hour per week
Noisy/Distracting Environment (N)ever Never occurs

Primary Work Location

Primary Work Location Office Environment